Download Account History

You can download transaction history logs from https://www.paypal.com.

You can also choose the type of file, the date range, and select which fields you would like included in the history file.

Download Steps

  1. Log into your PayPal business account.

  2. Navigate to the Download History page by choosing Activity at the top of the page, and then clicking Download on the right side of the Activity page.

    Note: If you do not see an Activity link at the top of the page, click History, which appears in the top menu when the My Account tab is selected, and then select Download History from the History menu.

  3. Click on the Customize Download Fields link on the right to open the Customize My History Download page. On this page, you can select the fields you would like included in the download.

  4. Click Save to save any changes you make to this page, or Cancel to return to the Download History page.

  5. On the Download History page, select the date range and the desired file type as well as other options.

  6. Click the Download History button to open or save the file containing the requested history.

Download History Fields

The following table includes an alphabetical list of some of the downloadable history fields, a description of each field, typical field format, and any related payment button fields or IPN fields.

Note: IPN or Instant Payment Notification is PayPal's transaction notification service. For more information see IPN Intro.

Fields and Values in Downloadable History Logs
Field Description Format Payment button Variable Related IPN variable
Address Status Status of counterparty's shipping address. Value is confirmed or non-confirmed. Up to 14 alphanumeric characters address_status
Auction Site

Name of auction site:

  • eBay
  • Yahoo! Auctions
  • uBid.com
  • Amazon.com Auctions
  • MSN Auctions
  • BidVille
  • Other
Up to 20 alphanumeric characters
Balance

Account balance at time of transaction. Balance is reported in the currency of the transaction.

The Balance column can show ... in some instances, which indicates that showing a balance is not appropriate for these kinds of transaction.

Signed decimal
Balance Impact Effect of the transaction on the account balance.
Buyer ID Unique PayPal customer account identification number.
Closing Date Close date of eBay/Auction Item (eBay/Auction-specific) [M]M/[D]D/YYYY
Contact Phone Number Telephone number of the payer.
Counter Party Status

Account status of buyer:

  • International – Unverified
  • International – Verified
  • Unverified
  • Verified
Up to 27 alphanumeric characters payer_status
Currency Currency of transaction Up to three alphanumeric characters currency_code mc_currency
settle_currency
exchange_rate
mc_gross
Custom Number Specified by seller in any of the following button-creation fields:
  • PayPal Shopping Cart Custom Number
  • Buy Now Custom Number
  • Subscription Custom Number
Alphanumeric custom custom
Date

Date transaction was initiated (according to PayPal system time, US-Pacific time zone).

Log sorted in reverse chronological order by Date (most recent first).

[M]M/[D]D/YYYY payment_date
subscr_date
Fee Fee (if applicable) for transaction Signed decimal payment_fee
mc_fee
From Email Address Email address of transaction sender Up to 128 alphanumeric characters payer_email
Gross Gross amount of transaction Signed decimal amount payment_gross
settle_amount
amount1
amount2
amount3
Insurance Amount Specified by buyer in the website field:
  • eBay/Auction Insurance amount
Unsigned decimal
Invoice Number Specified by seller in any of the following button-creation fields:
  • PayPal Shopping Cart Invoice Number
  • Buy Now Invoice Number
  • Subscription Invoice Number
Alphanumeric invoice invoice
Item ID

Specified by buyer in the website field:

  • Auction/Item Number

Or by seller in any of the following button-creation fields:

  • PayPal Shopping Cart Item Number
  • Buy Now ID Number
  • Donations ID Number
  • Subscription Reference Number
Up to 256 alphanumeric characters item_number item_number
Item Title

Specified by buyer in the website field:

  • Auction/Item Title

Or by seller in any of the following button-creation fields:

  • PayPal Shopping Cart Item Name
  • Buy Now Item Name
  • Donations Item Name
  • Subscriptions Name
Up to 128 alphanumeric characters item_name item_name
Item URL URL of eBay/Auction Item (eBay/Auction-specific) Up to 256 alphanumeric characters
Multi-Column Shipping Address

Address displays in separate columns.

First line of shipping address as specified by counterparty.

Up to 395 alphanumeric characters address_street1
Second line of shipping address as specified by counterparty (if applicable) Up to 395 alphanumeric characters address_street2
Town or city of shipping address as specified by counterparty Alphanumeric address_city
State, Province, Region, Territory, Prefecture or Republic of shipping address as specified by counterparty address_state
Zip or postal code of shipping address as specified by counterparty address_zip
Country of shipping address as specified by counterparty address_country
Name

Name of counterparty.

If counterparty is a PayPal verified user, this field will contain the user's first and last name. If counterparty is not a verified user, field will contain the user's email address.

Up to 128 alphanumeric characters first_name
last_name
Net Net amount of transaction Signed decimal
Note Note for transaction as entered by counterparty Up to 2000 alphanumeric characters
Option Names and Values

Names: Specified by seller in any of the following button-creation fields:

  • PayPal Shopping Cart Option 1[2] Name
  • Buy Now Option 1[2] Name
  • Subscription Option 1[2] Name
Up to 60 alphanumeric characters on0
on1
option_name1
option_selection1

Values: Entered by buyer in any of the following website fields:

  • PayPal Shopping Cart Option 1[2] Value
  • Buy Now Option 1[2] Value
  • Subscription Option 1[2] Value

Or specified by seller in any of the following button-creation fields:

  • PayPal Shopping Cart Value 1[2] Choices
  • Buy Now Value 1[2] Choices
  • Subscription Value 1[2] Choices
Up to 30 alphanumeric characters on1
os1
option_name2
option_selection2
Payment Type

Payment type used for transaction:

  • eCheck
  • Instant
  • PayPal Funds
Up to 27 alphanumeric characters payment_type
Receipt ID PayPal Account Optional receipt ID 16 digits in xxxx-xxxx-xxxx-xxxx format receipt_id
Reference Txn ID Transaction ID of parent transaction Up to 17 alphanumeric characters
Sales Tax Sales Tax Amount specified in seller’s button-creation process and Profile preferences Unsigned decimal tax
Shipping Amount

Specified by buyer in the website field:

  • eBay/Auction Shipping amount

Or by seller in any of the following button-creation fields:

  • PayPal Shopping Cart Shipping amount
  • Buy Now Shipping amount
Unsigned decimal shipping
shipping2
handling
Single Column Shipping Address

Address displays in a single column.

First line of shipping address as specified by counterparty.

Up to 395 alphanumeric characters address_street1
Second line of shipping address as specified by counterparty (if applicable) Up to 395 alphanumeric characters address_street2
Town or city of shipping address as specified by counterparty Alphanumeric address_city
State, Province, Region, Territory, Prefecture or Republic of shipping address as specified by counterparty address_state
Zip or postal code of shipping address as specified by counterparty address_zip
Country of shipping address as specified by counterparty address_country
Status

Status of transaction at time of download:

  • Canceled
  • Cleared
  • Completed
  • Denied
  • Expired
  • Failed
  • Pending
  • Refunded
  • Returned
  • Reversed
  • Unclaimed
  • Uncleared
Up to 10 alphanumeric characters payment_status
pending_reason
Subject Subject of transaction as entered by counterparty Up to 256 alphanumeric characters
Subscription Number

PayPal-generated Subscription Transaction ID Number

S-xxxxxxxxxxxxxxxx

Where x is the transaction ID.

Up to 19 alphanumeric characters subscr_id
Time Time transaction was initiated (according to PayPal system time, US-Pacific time zone). HH:MM:SS
Timezone The time zone used for recording transactions in your PayPal account. Up to three alphanumeric characters
To Email Address Email address of transaction recipient Up to 128 alphanumeric characters business receiver_email
Transaction ID PayPal-generated unique transaction ID Up to 17 alphanumeric characters txn_id
Type

Type of transaction:

  • Add Funds from a Bank Account
  • ATM Withdrawal
  • ATM Withdrawal Reversal
  • Auction Payment Received
  • Auction Payment Sent
  • Canceled Fee
  • Canceled Payment
  • Canceled Transfer
  • Chargeback Settlement
  • Check Withdrawal from PayPal
  • Currency Conversion
  • Debit Card Cash Advance
  • Debit Card Purchase
  • Dividend From PayPal Money Market
  • Donation Received
  • Donation Sent
  • eCheck Received
  • eCheck Sent
  • Funds Added with a Personal Check
  • Guarantee Reimbursement
  • Payment Received
  • Payment Sent
  • PayPal
  • PayPal Balance Adjustment
  • Referral Bonus
  • Refund
  • Shopping Cart Item
  • Shopping Cart Payment Received
  • Shopping Cart Payment Sent
  • Subscription Payment Received
  • Subscription Payment Sent
  • Transfer Update to Add Funds from a Bank Account
  • Update to Debit Card Credit
  • Update to eCheck Received
  • Update to Payment Received
  • Update to Payment Sent
  • Update to Reversal
  • Update to Web Accept Payment Received
  • Virtual Debit Card Authorization
  • Virtual Debit Card Credit Received
  • Virtual Debit Card Purchase
  • Virtual Debt Card Credit Received
  • Web Accept Payment Received
  • Web Accept Payment Sent
  • Withdraw Funds to a Bank Account
Up to 39 alphanumeric characters txn_type